Lake Superior State University
Lake Superior State University
 
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FLSA Designation
NON-EXEMPT
Date Issued: 2002-02-11
Department:
College of Engineering, Mathematics and Business
Title: Administrative Assistant
 
Function and Responsibility
Under administrative authority from and accountability to the Dean of the School of Engineering and Technology, to coordinate departmental marketing, recruitment and promotional activities, maintain & archive accreditation materials, and provide personal assistance to the Dean.
 
Duties and Responsibilities
This individual will function in three main areas. He/she will
1) create and maintain promotional and marketing material for the School of Engineering and Technology,
2) coordinate a variety of recruitment/retention oriented activities for the School of Engineering and Technology, and
3) assist the Dean and Chairs with the presentation and archival of accreditation material.
More specifically, this individual will develop promotional and marketing material; write articles; create newsletters; maintain mailing databases; coordinate a variety of recruitment/retention activities including, but not limited to, Rube Goldberg, Engineering Week, Engineering Banquet, Order of the Engineer, the Deanís Presidents Council, and Engineering Industrial Advisory Board Meetings; maintain the student handbook; complete external surveys; work closely with Graphics and Public Relations; coordinate program assessment survey activities; oversee archival of accreditation material; and oversee the presentation of assessment materials when accreditation visits are scheduled. Other duties may be assigned as necessary.
 
Qualifications
Ability to work independently and problem solve to create solutions and make decisions; intrapersonal & interpersonal skills allowing coordination and organization of varying disciplines towards a common goal; possess good writing, editing and communication skills and an ability for conceptual/cooperative design; familiar with publishing and computer skills; maintain office confidentiality and reflect professionalism in the workplace as a representative of the University community.
 
Physical and Mental Demands
Adequate physical fitness to maintain long hours and busy schedule; use of gross motor skills to perform supervisory and organizational duties; use of fine motor skills in operation of keyboard equipment; problem solving ability; ability to understand and work with numbers; ability to see, hear, and speak with or without the use of aids to perform normal office tasks; mental capacity to assist with numerous administrative responsibilities; ability to work with numbers in budgetary preparations.

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